Front Office Coordinator

We are seeking a highly organized and motivated individual to join our Front Office team as a Coordinator. In this role, you will play a vital role in ensuring the smooth operation of our front office, providing exceptional service to our clients and colleagues alike. You will be responsible for a variety of administrative tasks, requiring excellent communication, interpersonal, and problem-solving skills.

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Responsibilities:

• Greet visitors and clients professionally, managing reception duties such as signing in guests, verifying appointments, and directing them to appropriate personnel.
• Answer phone calls and emails promptly, providing accurate and helpful information while directing inquiries to the relevant departments.
• Maintain an organized and efficient front office environment, including filing documents, managing office supplies, and ensuring a clean and professional presentation.
• Support administrative tasks for the front office team, such as scheduling meetings, preparing presentations, and coordinating travel arrangements.
• Stay informed about company events, policies, and procedures to answer questions and provide accurate information to visitors and employees.
• Contribute to a positive and collaborative work environment by being helpful, friendly, and proactive.

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Skills:

• Excellent communication and interpersonal skills, with the ability to build rapport with a diverse range of individuals.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• Positive and professional demeanor.

 

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